Fire Risk Assessment — Food Trader

In order to comply with relevant fire safety legislation, food traders must complete a Fire Risk Assessment of their stall or unit. This assessment identifies fire hazards and persons at risk, and confirms that risks are removed or reduced. This signed and completed form must be available for inspection by the Fire & Rescue Service, event organiser, and council officers at all times.
Legislation: Regulatory Reform (Fire Safety) Order 2005; Gas Safety (Installation and Use) Regulations 1998.

Operator / CompanyPrimrose Weddings & Events Ltd

Trading NameHGFD / Funky Fridays / Trufflehunters

On-Site ContactLinda Aikman — 07828 880792

Checklist — All questions must be answered YES

No.	Question	Answer
1	Do you have an inspection / gas safety certificate for the appliances and pipe work (copy available for inspection) and are all hose connections made with crimped fastenings?	YES Current gas safety certificate on file (March 2026). All hose connections crimped.
2	Are cooking appliances fixed securely on a firm non-combustible heat-insulating base and surrounded by shields of similar material on three sides?	YES
3	Do the shields provide an adequate and effective barrier of at least 600 mm between the heat source and any combustible material?	YES
4	Have you ensured that no combustible materials can be blown against, or fall onto, the apparatus?	YES
5	Are the LPG cylinders kept outside, or within a specific ventilated unit, secured in the upright position and out of the reach of the general public?	YES Cylinders upright, secured, minimum 3 m from public areas.
6	Do you ensure that only those cylinders in use are kept at your unit/stall? (Spares kept to a minimum and in line with event conditions.)	YES
7	Are the gas cylinders readily accessible to enable easy isolation in case of an emergency?	YES
8	Are the cylinders located away from entrances, emergency exits, and circulation areas?	YES
9	Do you ensure that gas supply is isolated at the cylinder, as well as the appliance, when the apparatus is not in use; and are appliances fitted with flame safety devices on all burners not readily visible?	YES
10	Do you ensure replacement cylinders are fitted in the open air away from any sources of ignition?	YES
11	Is a member of staff appropriately trained in the safe use of LPG present in the unit at all times?	YES
12	Are the structure, roofing, walls, and fittings of your stall or unit flame retardant? (Certificates of compliance normally required.)	YES Fire retardancy certificate for gazebos/marquee on file.
13	Where necessary, are there sufficient directional signs indicating the appropriate escape route, complying with current regulations?	YES Assembly point agreed with event organiser and signed at start of each event.
14	Are the exits maintained available, unobstructed, and unlocked at all times the unit is in use?	YES
15	If trading during the hours of darkness, do you have sufficient lighting inside and outside your unit?	YES Battery-powered work lights and head torches carried at all events.
16	If the normal lighting failed, would occupants be able to make a safe exit? (Consider back-up lighting.)	YES Battery torches / head torches available. Staff briefed on exit routes at every event.
17	Do you have an adequate number of fire extinguishers / fire blankets available in prominent positions and easily available for use?	YES CO2 + dry powder extinguisher within 2 m of cooking area. Wet chemical extinguisher at fryer stations. Fire blanket available.
18	Has the fire-fighting equipment been tested within the last 12 months? (Certificate of compliance normally required.)	YES Fire extinguishers annually serviced. Current service certificate on file.
19	Have staff been instructed on how to operate the fire-fighting equipment provided?	YES Covered at staff induction and event briefing.
20	Have your staff been made aware of what to do should an incident occur, how to raise the alarm, evacuate the unit, and the exit locations?	YES Emergency procedure covered at every event briefing. Assembly point confirmed with event organiser.
21	Are you aware that petrol generators are not permitted on site?	YES
22	Have you identified all ignition sources and ensured that they are kept away from combustible materials?	YES Ignition sources (gas equipment, electrical equipment) identified and positioned away from combustibles. See RA-009 (LPG).
23	Have you identified combustible materials that could promote fire spread (paper/cardboard, bottled LPG, etc.) and reduced the risk of them being involved in an incident?	YES Cardboard and paper packaging stored away from cooking area. LPG stored minimum 1 m from ignition sources.
24	Do you have sufficient refuse bins, and do you ensure all refuse is disposed of correctly, out of reach of the public?	YES
25	If any staff sleep in the stall, is there a working smoke detector and a clear exit route at night?	N/A Staff do not sleep in units.

No.

Question

Answer

Do you have an inspection / gas safety certificate for the appliances and pipe work (copy available for inspection) and are all hose connections made with crimped fastenings?

YES
Current gas safety certificate on file (March 2026). All hose connections crimped.

Are cooking appliances fixed securely on a firm non-combustible heat-insulating base and surrounded by shields of similar material on three sides?

YES

Do the shields provide an adequate and effective barrier of at least 600 mm between the heat source and any combustible material?

YES

Have you ensured that no combustible materials can be blown against, or fall onto, the apparatus?

YES

Are the LPG cylinders kept outside, or within a specific ventilated unit, secured in the upright position and out of the reach of the general public?

YES
Cylinders upright, secured, minimum 3 m from public areas.

Do you ensure that only those cylinders in use are kept at your unit/stall? (Spares kept to a minimum and in line with event conditions.)

YES

Are the gas cylinders readily accessible to enable easy isolation in case of an emergency?

YES

Are the cylinders located away from entrances, emergency exits, and circulation areas?

YES

Do you ensure that gas supply is isolated at the cylinder, as well as the appliance, when the apparatus is not in use; and are appliances fitted with flame safety devices on all burners not readily visible?

YES

Do you ensure replacement cylinders are fitted in the open air away from any sources of ignition?

YES

Is a member of staff appropriately trained in the safe use of LPG present in the unit at all times?

YES

Are the structure, roofing, walls, and fittings of your stall or unit flame retardant? (Certificates of compliance normally required.)

YES
Fire retardancy certificate for gazebos/marquee on file.

Where necessary, are there sufficient directional signs indicating the appropriate escape route, complying with current regulations?

YES
Assembly point agreed with event organiser and signed at start of each event.

Are the exits maintained available, unobstructed, and unlocked at all times the unit is in use?

YES

If trading during the hours of darkness, do you have sufficient lighting inside and outside your unit?

YES
Battery-powered work lights and head torches carried at all events.

If the normal lighting failed, would occupants be able to make a safe exit? (Consider back-up lighting.)

YES
Battery torches / head torches available. Staff briefed on exit routes at every event.

Do you have an adequate number of fire extinguishers / fire blankets available in prominent positions and easily available for use?

YES
CO2 + dry powder extinguisher within 2 m of cooking area. Wet chemical extinguisher at fryer stations. Fire blanket available.

Has the fire-fighting equipment been tested within the last 12 months? (Certificate of compliance normally required.)

YES
Fire extinguishers annually serviced. Current service certificate on file.

Have staff been instructed on how to operate the fire-fighting equipment provided?

YES
Covered at staff induction and event briefing.

Have your staff been made aware of what to do should an incident occur, how to raise the alarm, evacuate the unit, and the exit locations?

YES
Emergency procedure covered at every event briefing. Assembly point confirmed with event organiser.

Are you aware that petrol generators are not permitted on site?

YES

Have you identified all ignition sources and ensured that they are kept away from combustible materials?

YES
Ignition sources (gas equipment, electrical equipment) identified and positioned away from combustibles. See RA-009 (LPG).

Have you identified combustible materials that could promote fire spread (paper/cardboard, bottled LPG, etc.) and reduced the risk of them being involved in an incident?

YES
Cardboard and paper packaging stored away from cooking area. LPG stored minimum 1 m from ignition sources.

Do you have sufficient refuse bins, and do you ensure all refuse is disposed of correctly, out of reach of the public?

YES

If any staff sleep in the stall, is there a working smoke detector and a clear exit route at night?

N/A
Staff do not sleep in units.

Responsible Person	Linda Aikman
Designation	Director
Company	Primrose Weddings & Events Ltd
Date	December 2025
Next Review	December 2026

THIS DOCUMENT DOES NOT PRECLUDE YOU FROM POSSIBLE PROSECUTION OR REMOVAL FROM THE SITE BY THE ORGANISERS SHOULD A SUBSEQUENT INSPECTION REVEAL UNSATISFACTORY STANDARDS.

Document Ref	FIRE-RA-001
Issue Date	December 2025
Last Review	December 2025 — L. Aikman
Next Review	December 2026
Assessor	Linda Aikman